BRec PXAO: Digital Archiving of Cultural Reports

  • Pierce-McManamon, Francis (PI)

Project: Research project

Project Details

Description



Scope of Work Archiving and Managing of Digital Cultural Resources Data
Phoenix Area Office, Bureau of Reclamation and Center for Digital Antiquity

Introduction

The Center for Digital Antiquity, at Arizona State University, is a collaborative non-profit organization devoted to enhancing preservation of and access to irreplaceable archaeological records and data. It supports archaeological research, resource management, education, and public outreach by providing new and innovative ways of finding, managing, preserving, and using archaeological information. The primary goals of the Center for Digital Antiquity are to (1) improve substantially the ease of accessing and using archaeological information and (2) to provide for the long-term preservation of the irreplaceable records of archaeological investigations. As a part of fulfilling its goals, the Center for Digital Antiquity oversees the use, development, and maintenance of the Digital Archaeological Record (tDAR), a unique digital repository for archaeological data.

Over the past 40 years, the Phoenix Area Office (PXAO), Bureau of Reclamation, has undertaken cultural resource investigations and documentation for its development and operational programs. Results of these investigations include substantial amounts of paper and digital files, such as reports, compliance documents, images, and data sets. Since 2011, through an earlier cooperative agreement with the Center for Digital Antiquity, and under the authority of the Archeological and Historic Preservation Act of 1974, Reclamation has contributed to the Center for Digital Antiquitys mission by archiving digital versions of its cultural resource files in tDAR where they can be accessed (as appropriate and with PXAO control) and preserved for future uses.

This scope of work is designed to complete compilation of the PXAOs cultural resource report library and associated data for dissemination to and use by qualified professionals and the public.

The Center for Digital Antiquity will continue to provide the following services and support to the Phoenix Area Office of the Bureau of Reclamation for the management, access, and preservation of digital cultural resources information:

1. Planning for the archiving:
Inspect digital files and determine that they are accurate and appropriately formatted for ingest into the digital repository.
Make corrections or obtain corrected files if necessary.
Determine the appropriate filenames to use and the most appropriate organization for the files in the digital archive.
Hold meetings with Phoenix Area Office CR staff to develop plans for the legacy data:
o Identify desired uses of the data by Bureau of Reclamation staff
o Identify the number and kinds data sets for metadata and ingest.
o Identify the specific administrative metadata that the Phoenix Area Office wants to use
o Other topics, as appropriate for the specific project under discussion.

2. Create the appropriate descriptive metadata for each digital file to be added to tDAR.

3. Create tDAR records, deposit into tDAR, and make accessible (after PXAO review and approval and as appropriate) --- documents from past archaeological investigations done for PXAO, including contracting work by ACS, Northland, Logan Simpson Design and other firms, as well as work done by PXAO archaeologists themselves.

4. Upload the digital files and check that they have been correctly deposited in the Digital Archaeological Record (tDAR) repository.

5. Maintain the tDAR repository so that uploaded files are preserved and made available to tDAR users as appropriate.

6. Periodically check the files, or a sample of the files in the tDAR repository, to ensure that no deterioration has occurred. Periodically migrate and/or refresh the digital files to provide for their long-term accessibility and preservation.

7. Provide expert digital curation, planning, data management, and other services for PXAO to effectively manage and use digital data deposited in tDAR.

8. Provide expert assistance and training to PXAO staff and CRM contractors regarding new projects (e.g., update and expand written guidelines; assist with organizing information to be placed in tDAR; assist with organizing for ease of access and appropriate levels of control of access in tDAR; and other consultation regarding digital resources management).

As part of the above services, the Center for Digital Antiquity will specifically:

9. Complete linkage of the Lake Pleasant site inventory records with tDAR records working closely with Reclamation staff.

10. Complete metadata records and uploading of 40 PXAO documents from Archaeological Consulting Services, Inc.

11. Investigate digital files on legacy computer hardware and other media to determine if they are still accessible and able to be incorporated into PXAO tDAR archive and provide a gross estimate of the cost to ingest these data in the future.

12. Activate 138 draft metadata pages once Reclamation has completed their review.

PXAO, Bureau of Reclamation Responsibilities

Substantial involvement between Reclamation and the Recipient is anticipated during the performance of this project. In support of this agreement, Reclamation staff will collaborate with ASU as summarized below:

1. Reclamation Cultural Resource staff will assist as needed in the development of the archive through meetings with tDAR staff on a regular basis and reviewing metadata as it is developed.

2. Reclamation Cultural Resource staff will provide access to reports and data to be archived.

3. Reclamation Cultural Resource staff will work closely with the Digital Antiquity staff to address questions about the digitized reports and will review the metadata for each digitized report and project

4. Once files are uploaded to tDAR as draft records, the PXAO Cultural Resource staff will review them.

5. Reclamation shall collaborate and participate with the Recipient in the management of the project activities and closely oversee the Recipient's activities to ensure that the program objectives are being achieved. This oversight shall include review, input, and approval at key interim stages of the project as identified in the Recipient's proposal.

6. Reclamation Cultural Resource staff will approve dissemination of the pages before the metadata go live on tDAR.

Work performed under this SOW shall be completed by the Center for Digital Antiquity staff and overseen by Principal Investigator, Francis McMannamon.
Project Schedule
08/01/2015: Award date/Reclamation provides reports and data to Recipient
01/31/2016: Recipient completes of report and data ingest
07/31/2016: Recipient completes of report and data ingest
01/31/2017: Recipient completes of report and data ingest
07/31/2017: Recipient completes report and data ingest
10/31/2017: Final reports submitted and approved close out of agreement
StatusFinished
Effective start/end date8/20/157/31/17

Funding

  • DOI-USBR: Lower Colorado Region (LCR): $49,998.00

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